Special Education, Section 504 Records

Special Education Records

In accordance with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this is to inform you of the Cheatham County School District’s intent to destroy personally identifiable information related to special education records maintained for students who were evaluated and/or served for special education services while attending the Cheatham County School District, but who are no longer enrolled.

Records will be held through the individual’s age of 25. The destruction will occur after the individual’s 26th birthday. If you wish to maintain this information for your personal records, you must notify the Cheatham County School District upon receipt of this notice; otherwise, the information will be destroyed June 30 of every year.

Section 504 Records

In accordance with the state and federal regulations, this is to inform you of the Cheatham County School District’s intent to destroy personally identifiable information related to Section 504 education records maintained for students who were evaluated and/or received Section 504 services under a Section 504 Plan while attending the Cheatham County School District, but who are no longer enrolled.

The records will be destroyed five (5) years after a student has transferred out of the school system, the death of a student, or the student’s graduation. If you wish to maintain this information for your personal records, you must notify the Cheatham County School District upon receipt of this notice; otherwise, the information will be destroyed June 30 of every year.